“You can easily turn your frequently used documents into a Word template: Simply search by keyword or click through the relevant folder to find every template that your company has provided for employees." This is where every company-approved template is found. However, if you’ve got Templafy installed on your company computer, upon opening the program, you’ll see a task pane on the right side of the screen. These are Microsoft’s basic templates and they’re useful for non-business related documents. “Microsoft Word gives you the option to choose a template from their gallery when you open the program. Whether it’s images, logos, text snippets, the latest sales figures, etc., it’s no longer a cumbersome process to update company data via the IT department.” Where do I find templates in Word? The company data is managed by content experts who can control it from an Admin Center. This also includes personalized information to the logged-in user.Īutomation makes business document creation really quick and accurate. Company data stored in Templafy is inserted dynamically into a business document template when the user selects the template for the document they wish to create. “This is by no means an exhaustive list! But it’s worth mentioning, that while traditionally companies may have had a great many templates, all of which needed to be individually updated periodically since Templafy introduced their model of template management, companies no longer need to maintain large numbers of templates. Standardized elements contribute to the quality and effectiveness of communication. Examples of templates are: There is virtually no document in any organization without corporate identity features and many documents contain multiple standardized text elements. You can create a standardized format for almost every document. “The applicability of Word templates is versatile. This is especially relevant if you are creating long, complex documents, such as 100-page contracts.” You’ll always be able to trust that the data you have inserted in the template through Templafy is the latest version. Using templates through Templafy makes the business document creation process so much faster and secure. In other cases, your 'personal touch' is the only thing that the document needs. Sometimes that is enough, as with an automatic standard response. The standardized information such as standard text snippets, fonts, logos, and other corporate identity characteristics are already included in the document.
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“Templates are documents that are almost ready. Document creation process so much faster and secure.And the easiest way to achieve this is through using a template.” To be professional, however, every invoice and every letter must have the same style. Ensuring that everyone uses the right documents with the right corporate identity at all times is often not easy. “Ultimately, one of the greatest benefits of using templates within larger organizations is consistency. Templafy uses automated insertion of company governed content, so the job gets done fast and accurately.” And this is achieved in less time when a template management system is there to help you compile the document. The result is standardized consistency that ensures the correct use of corporate identity and company content. Simply put, there are fewer mistakes with templates in Word. Once the design of the document is set into the template, there are fewer factors involved in completing it and fewer opportunities for errors in layout formatting. Any standard company letter made into a document template often means completing that task requires only adjusting some minor details. “Making use of a Word template is simple.
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What do you think are the top 3 benefits of using Word templates? Before joining our team, Esther worked for almost six years at iWRITER as a consultant specializing in Microsoft Word templates. Esther is an implementation consultant at Templafy. We spoke with Word template expert, Esther van Wijngaarden, to get some insight into the benefits of Word templates and for tips on how to create Word templates. Templates are smart paths to efficiency and are used to create a basis for many standard business documents, saving the user a lot of time and repetitive work. Heavy users of Microsoft Word will quite often understand the value of using Word templates.